Outlook 2007 annoyances: keyboard shortcuts

Things you can’t do with Outlook 2007: assign custom keyboard shortcuts to Ribbon items.

This is annoying if you have certain keyboard shortcuts hardwired. For instance, in Outlook 2003 (and Word) one could access the “Paste Special” command (which gives a number of optional formats in which content can be pasted into a document, including unstyled text) with the keyboard shortcut alt+E, then S. Alt+E is an old Windows keyboard shortcut that allows accessing menus using their accelerator key, and for several Outlook releases, “Paste Special” has had S as its accelerator command.

Fast forward to Outlook 2007. The editing window uses the Ribbon, rather than menus, and so alt+E doesn’t do anything. However, alt+S does. So if you happen to hold down the alt key and type E S, thinking you’re going to paste something in the message, Outlook will merrily send it, minus whatever you were going to paste, instead.

Is there a solution? The only way around the issue that I’ve found requires writing a macro to invoke the functionality, assigning the macro to a custom toolbar button, and then mapping that button to a keyboard shortcut (say, alt+E). Convenient? No. Quick? No. In fact, there doesn’t seem to be a way to make it work consistently in Outlook at all.

Sigh. Hope we can get this fixed at some point.

3 thoughts on “Outlook 2007 annoyances: keyboard shortcuts”

  1. I hate it too, which is why searching for an answer (which I found by the way) I ended up on this page.

    I know this is an old post, but if you’re still looking for an answer try this:

    Firstly, whilst I’ve often used the Alt+key combination for quickly invoking menu commands, I’ve always released the Alt key after the first key press – because once the menu activates, there is no need to keep the Alt key held down. That’s why I’ve not accidently sent anything despite hitting the Alt+E and then S combination in Outlook 2007 many a time out of habit.

    On to the answer then, I’ve found that Ctrl+Alt+V brings up the same “Paste Special” window that the “Edit/Paste Special” menu item used to. From here it works as it used to.

    Hope that helps.


  2. I can’t stand MS Office 2007 and after. Apparently, there is a shortcut, however, it seems to get longer upon subsequent releases.

    Alt+H+V+S will get you to paste special.

    Those dummies at MS love to do it the hard way. I’m moving to LibreOffice after having moved to OpenOffice after Office 2007 got it wrong.

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